- Job Details
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Job Details
Vacancy Open to:
All Candidates
Employment Type:
Permanent - Full-time
Hours per week:
40
Months per year:
12
Position Number:
002724
NC Salary Grade Equivalency:
GN09
Classification Title:
Business Services Coordinator - Advanced
Working Title:
Business Services Coordinator
Salary Range:
$46,716 - $55,000
Anticipate Hiring Range:
$46,716 - $52,000
FLSA Status:
Non Exempt
Division:
Academic Affairs
Department:
College of Humanities & Earth and Social Sciences (Col)
Work Unit:
Col of Hum & Earth and Social Sci
Work Schedule:
8:00 am – 5:00 pm, Monday – Friday
Primary Purpose of Position:
The Business Services Coordinator (BSC) is part of the Dean’s Office Finance & Personnel Team, providing day-to-day financial and administrative support for the college. This includes purchasing, travel, budget reconciliation, and records administration, as well as assisting with research, analyses, and ad hoc projects.
The Advanced BSC is expected to demonstrate in-depth knowledge of the area of specialization, the program, process, and/or organizational operation and may be the content/process resource. In addition, they will resolve recurring issues and problems as well as some unique situations and anticipate problems and develops recommendations for management resolution.
This BSC position is responsible for processing transactions and monitoring budgets and commitments of Dean’s office funds including, state, overhead, trust funds, grants and contracts and other funds as assigned by the Director of Finance & Personnel.
The person in this role is also responsible for the following duties including, but not limited to:
- Assisting the Director of Finance & Personnel with departmental budget overview and year-end spending reports.
- Providing College-level support on internal and external grants, research, and overhead funding, including direct support in post-award fund management for Business Services Coordinators and Administrative Associates/Specialists at the unit level.
- Utilizing a high level of attention to detail to maintain and update financial spreadsheets and templates via Microsoft Excel and Google Sheets.
- Utilizing a mix of skills, creativity, initiative, and sound judgment to propose solutions and/or recommend positive procedural actions or changes.
- Working collaboratively with department administrators to identify and correct budget and other financial errors.
- Recognizing inherent problems and issues caused by ineffective and/or overlooked policies, procedures, rules, regulations, and laws specific to data management and record keeping, and recommending corrective measures to leadership.
- Other reporting services (budget and faculty personnel), as needed.
- Providing accurate information and explanations based on institutional, state and federal policies or guidelines.
The candidate in this position will also serve as backup for other Business Office staff member duties including, but not limited to, purchasing, processing Faculty special pays, financial transaction requests, processing revenue receipts, and requisition approvals for non- grant funded expenditures.Minimum Education/Experience:
Required Minimum Qualifications:
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Four year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Essential Job Duties:
- Administer and coordinate a variety of business functions. The range of duties include but are not limited to: managing budget allocations for units/initiatives within the Dean’s Office, processing travel requests, and assisting with procurement needs by facilitating purchases and payments.
- Provide assistance with reconciliations, recording and tracking college commitments and receivables.
- Provide College-level support on internal and external grants, research, and overhead funding, including direct support in post-award fund management for Business Services Coordinators and Administrative Associates/Specialists at the unit level.
- Exercise a high level of attention to detail to maintain and update financial spreadsheets and templates via Microsoft Excel and Google Sheets.
- Utilize a mix of skills, creativity, initiative, and sound judgment to propose solutions and/or recommend positive procedural actions or changes.
- Serve as a College resource for procurement and travel question.
- Assign appropriate funding to transactions, reconciles expenses, identifies issues, and researches information to clarify, and resolve errors and discrepancies.
- Maintain in-depth knowledge of policies and procedures for the day-to-day financial management of various funding sources including, state, E&T, overhead, grants and contracts, and trust funds.
- Routinely communicate with all college business support staff by delivering clear, accurate, and timely information.
Other Work Responsibilities:
- Maintain a wide range of files (budget, personnel, equipment, etc.) in accordance with the University, grants, and State Retention and Disposition Guidelines.
- Recognize, flag and correct inherent problems and issues caused by ineffective and/or overlooked policies, procedures, rules, regulations, and laws specific to data management and record keeping.
- Anticipate problems and develop recommendations for management resolution.
- Assist with the distribution of mass email and routine updates on behalf of the Director of Finance & Personnel.
- Maintain familiarity with university systems and software.
- Other duties, as assigned.
Departmental Preferred Experience, Skills, Training/Education:
- Four-year degree in Business Administration or a similar discipline is preferred.
- Experience working in Higher Education is desired.
- Experience managing budgets and reconciling financial activity, preparing, disseminating, and interpreting financial reports is highly desired.
- Advanced or Intermediate knowledge of Microsoft Office (Excel) and G-Suite software are strongly preferred.
- The ability to work with very careful attention to detail and deadlines is essential.
- Experience with Banner, Report Central, 49er Mart, NORM, P-Card, or similar University systems is desired.
- Strong written and verbal communication skills are preferred.
Work Location:
Fretwell - 3rd Floor
Posting date:
06/20/2024
Closing date:
06/27/2024
Proposed Hire Date:
07/29/2024
Special Notes to Applicants:
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.
- The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
- Do not write ‘see resume’ on your application when completing the job duties section.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).Please submit a resume and cover letter with your application if requested.
- These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
This position is being reopened to attract a larger candidate pool. If you have already applied for this position you do not need to reapply as your application is still valid.
Organization
About Us
UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professionalprograms, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region.
Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System. A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students. The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.
In fulfilling our mission, we envision a University that promises:
- An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
- A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
- A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
- A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.
To achieve a leadership position in higher education, we will:
- Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
- Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
- Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
- Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
- Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
- Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.
Dual Career
The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations. For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.
Diversity at UNC Charlotte
UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds. All of theseidentities and experiences enrich the University as a whole. UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.
To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the followinglink: https://diversity.uncc.edu/
To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the followinglink: https://diversity.uncc.edu/sites/diversity.uncc.edu/files/media/Campus%20Plan%20for%20Diversity%2C%20Access%2C%20and%20Inclusion%202016.pdf
Optional text if space allows….
Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.
The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan.At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives.This educational experience cultivates the skills that graduates will need to function adeptly in a global society.
As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:
- We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
- We are committed to enhancing opportunities for living, working and learning in a diverse environment
- We are committed to educating our students to interact effectively and respectfully in the global community.
The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity. The seven broad objectives of the Diversity Plan are:
1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.
2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.
3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.
4: Increase the representation of staff from underrepresented groups.
5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.
6: Develop external relationships with the community to enhance diversity on and off campus.
7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.
